Skip to content

Coffee rota

The coffee rota for after the service

KerkPoint is an online scheduling platform for churches, from €9.99 per month. You schedule the coffee team per service, they get a reminder and arrange a swap themselves when they cannot make it.

Start with 1 month free Try the demo
  1. 1 Fill the open place
  2. 2 The volunteer accepts
Try it yourself in the demo
Example of a coffee schedule: who is scheduled on which Sunday, who still has to respond and which place is still open.

Coffee after the service is a task too

For many churches, coffee after the service is the moment people really talk to each other. It does take two or three people every week who come early, make the coffee, serve and wash up. If that rota is on a piece of paper in the kitchen, nobody knows whose turn it is next week.

In KerkPoint coffee is simply a role at the service. You set how many helpers are needed and see per Sunday whether the team is complete.

Everyone takes a fair turn

Add the regular helpers to the role and let KerkPoint fill the coming months. Everyone takes their turn, and anyone who said they are on holiday is skipped. You also see who has served often lately, so the work does not always land on the same people.

Reminders and swaps

From the Plus plan helpers get an e-mail when they are scheduled, and a reminder just before the Sunday. If someone cannot make it after all, they ask for a swap themselves and someone else takes over with one click. Logging in works with a link by e-mail, without a password, which saves explaining to older volunteers.

An overview for the kitchen

Still want something on paper? Print the monthly overview as a PDF and hang it next to the coffee machine. The current rota is always online, on the phone too.

The coffee rota is part of your complete volunteer schedule. Arranging the welcome at the door too? Have a look at the welcome team schedule. See the prices or try the demo.

Everyone knows when it is their turn

Volunteers get an e-mail or notification when they are scheduled and a reminder beforehand. Can they not make it? They ask for a swap and someone else takes over with one tap.

Try it in the demo
  1. 1 The reminder comes in
  2. 2 Accept
  3. 3 Take over a swap
Try it yourself in the demo
Example of the notifications on a phone: a reminder before your turn, and a swap request you can take over with one tap.

Frequently asked questions

Yes. Per role you set how many people are needed, for example two or three per Sunday. In the schedule you see straight away whether a place is still open.

Yes. You only add the "coffee" role to the services where coffee is served. For an evening or weekday service you simply leave it out.

You schedule the people you want per service. If two people often serve together, you schedule them at the same service. KerkPoint warns you when someone also has another task at the same time.

They ask for a swap in KerkPoint. The others on the coffee team get a notification and can take over with one click. You no longer have to phone round.

Ready to restore the peace?

Try free for a month, without paying anything up front.

Start with 1 month free