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Sexton schedule

The sexton schedule that keeps itself up to date

Link the sextons to your services, let them pass on their availability and let KerkPoint send the reminders. You keep the overview, the sextons know exactly when it is their turn.

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  1. 1 Fill the open place
  2. 2 The volunteer accepts
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Example of a sexton schedule: who is scheduled on which Sunday, who still has to respond and which place is still open.

The sexton schedule, a problem of its own

The sexton schedule is often the one that gets out of step first. Services move, a funeral or wedding comes in between, someone is on holiday. With a paper list or a separate spreadsheet that means calling, texting and hoping everyone has seen the latest version.

In KerkPoint the sexton schedule is linked to your service schedule. Create a service and the "sexton" role comes with it automatically. You assign someone, or let the system suggest who is next based on the previous times.

Availability up front, no surprises afterwards

Sextons mark for themselves when they cannot serve. When you schedule, you see at a glance who is available. That way you do not schedule someone who had already said they could not come, and the puzzling happens before the schedule is done instead of after.

Automatic reminders

As soon as the schedule is ready, every sexton is told about their services. Shortly before the service a reminder follows. You no longer have to chase anyone, and "I forgot" hardly ever happens any more.

Several buildings and locations

If your church has several buildings, you keep a sexton schedule per location. A sexton who serves at two locations simply sees both. The overview stays one whole.

Everything in their own calendar

With the Premium plan every sexton adds their personal schedule to Google Calendar, Apple Calendar or Outlook with their own iCal link. When the planning changes, the calendar changes with it. No more separate overview that goes out of date.

The sexton schedule is part of your complete church schedule. Arranging the music too? Have a look at the organist schedule. See the prices or try the demo.

Availability without phone calls

Volunteers mark their holidays and other days off themselves. Nobody is scheduled on a day they cannot serve.

Try it in the demo
  1. 1 Mark a day off
  2. 2 Taken into account when filling automatically
Try it yourself in the demo
Example of availability: volunteers mark the days they cannot serve, and are then not scheduled on those days.

Frequently asked questions

Yes. Sextons mark for themselves when they cannot serve. When you schedule, you see straight away who is available, so you never schedule someone who had already said they could not come.

A sexton can decline an assigned task or ask for a swap: the other sextons are notified and can take over with one click. If someone declines, the administrator is notified straight away and sees a suggestion for who is next. Every change is in the live schedule at once.

Yes, from the Plus plan volunteers automatically get an e-mail and a notification when they are scheduled, and a reminder before their service starts.

Yes. You keep a sexton schedule per building within the same church. Every service shows which building it is in, and you can filter the schedule by building.

Yes, with the Premium plan. Every volunteer can add their personal planning to Google Calendar, Apple Calendar or Outlook with their own iCal link. When the schedule changes, the calendar follows automatically.

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